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Executive Assistant 6 month fixed term
Job Description
Mō tēnei tūranga mahi | About this role
Ko wai mātou | About Us:
Whaikaha – Ministry of Disabled People has a unique mandate of having responsibility to steward change across Government.
We are committed to strengthening relationships and working in partnership with disabled people, tāngata whaikaha Māori, Pacific disabled people and their whānau.
Whaikaha presents an exciting opportunity to make a real difference. The call for “Nothing about us, without us” is an integral part of our operation.
Mō tēnei tūranga mahi | About the Role:
As Executive Assistant, you will support the Group Manager, Partnerships and Stewardship the teams within this Group. This Group is focused on building and maintaining relationships with partners to make a significant positive impact on the lives of disabled people, whānau and communities.
You will be responsible for providing effective and highly confidential executive support to the Group Manager including diary, email and document management, managing the flow of information, coordination of key projects and overseeing meeting and event organisation. This could include organising meetings, workshops, conferences, locating venues, organising catering and making travel/accommodation arrangements.
You will play a key role across the teams in the Group, connecting with the teams to share information and support workflow management. You will support the Group Manager's financial management within the Group, including procurement processes, record keeping and processing of purchase orders, invoices and agreements.
This role will give you the opportunity to get involved in some exciting and meaningful work at Whaikaha, working closely with administrative team members from across Whaikaha to create and embed consistent administrative practices across the organisation.
Ko wai koe | About You:
You will be an experienced Executive Assistant with a passion for helping others. Your previous roles would have seen you provide a wide range of support to Managers, including supporting financial processes.
You will have demonstrated the ability to perform duties described in the role above with absolute confidentiality, initiative, and have good communication, judgement and problem-solving skills.
You will be able to build and maintain effective working relationships with a wide range of internal and external stakeholders.
To undertake this role successfully, you will be a disabled person or be able to establish credibility and trust with the disability community, as well as having empathy and an understanding of the unique and diverse experiences of disabled people.
Mō Te Tono, Mō Te Tirotiro Tātai Tūranga | Apply or View the Position Description:
A copy of the position description can be found here. Executive Assistant position description.
Salary range: $68,660.00 - $83,003.00
Joining Whaikaha means being part of a whānau that celebrates the diversity that each individual brings. Currently, just over 40% of our people identify as disabled people and we want this number to grow. We care about the wellbeing and success of our people and provide a supportive and inclusive working environment where people can thrive and be who they really are. We are committed to the application of Te Tiriti o Waitangi in all levels of our work.
Me He Pātai Anō | Further Enquiries:
We encourage you to talk to us about any support you need. We want you to present this information in a way that plays to your strengths. For example, you may prefer to use video instead of traditional CV and cover letter. You might want whānau or a friend to tell us about you or use social media or a PowerPoint presentation. Let's kōrero about what you need to feel supported in your application.
Contact us about the best way for you to apply by emailing us at:
PeopleandCulture@whaikaha.govt.nz
Te Tono | Application:
Please click the 'Apply' button to submit your application.
If you work for Whaikaha - Please apply through the myHR portal. You can do this by clicking the ‘Apply' button to complete the online application form and upload your CV and cover letter.
This will ensure that your employee profile is visible as an internal candidate.
Ka Kati Ngā Tono | Applications Close: Thursday 14 November 2024.
Whaikaha has adopted the Ministry of Social Development's (host agency) COVID-19 vaccination policy. This policy applies to all Whaikaha employees and encourages, but does not require, employees to be fully vaccinated for COVID-19 and its variants, unless the role is identified as requiring vaccination at the time.