Administration Officer - Fixed-term

Mō tēnei tūranga mahi | About this role

• Located at our Regional Administration Building, Trentham, Upper Hutt
• Working Monday to Friday
• Full-time, 6 month fixed-term position

Do you have the enthusiasm, dedication and the skills to become an Administrator within Ara Poutama Aotearoa, Department of Corrections? 

This could be just the opportunity you are looking for!

We are looking for a proactive and experienced Administrator to join our Corrections Services team based at our Regional Administration Building in Trentham, Upper Hutt, on a full-time, fixed-term basis.

Ngā kawenga | About the role

This integral role calls for a proactive and experienced Administrator who is very familiar with the Microsoft Office Suite and has the ability to pick up new systems quickly.  You will enjoy juggling a variety of tasks including, but not limited to;

-      Non-Violence Programme (NVP) attendance loading/invoice crosschecking. Supporting Victim Notification for 3 regions – East Coast, Whanganui & Taranaki. Also being a back up person for the Wellington Region NVP Referrals.

-      Preparing meeting agendas and papers,

-      Taking minutes, processing invoices and updating databases,

-      Coordinating projects and/or event management support,

-      Travel and accommodation bookings,

-      Management of inboxes, car bookings and collation of data.

A variety of other general administration tasks can also be included within this role as well. 

With pride in your work, you need to provide a high level of accuracy and attention to detail.  Integrity is key, maintaining confidentiality and discretion, whilst your ability to juggle tasks and communicate effectively to customers and colleagues alike provides a strong foundation in all that you do.

This is a 6 month fixed-term, full-time position - working Monday to Friday, 40 hours a week.

Ngā pūkenga me ngā wheako | Skills and experience

The preferred candidate will demonstrate;

• Experience in providing efficient and effective administration support including organising meetings, preparing meeting agendas and taking minutes
• Advanced knowledge of administrative processes, systems and technology
• Ability to build and maintain professional working relationships with a diverse cross section of people across a range of organisational levels
• Commitment to teamwork within a shared services environment
• Exceptional organisational skills and the ability to multi-task and support multiple stakeholders
• Sound judgment in the prioritising of tasks and activities to meet deadlines
• Strong written and verbal communication skills
• A pragmatic approach to problem solving
• Proficient Microsoft Office knowledge
• Ability to analyse data and to draw conclusions

You need to be agile, adaptable and quick to pick up things.  If this sounds like you – apply now!

Please note, you will also need a Full New Zealand Driver Licence for this role.

Utu ā-tau | Salary

The salary range for this role is $57,824 - $62,084. Appointment and remuneration will reflect skills and experience relevant to the role.

Ko wai mātou | About us

Ara Poutama Aotearoa is a name that has been gifted to us and is our commitment to improving the oranga and safety of the people, whānau, and that of the communities we serve across the motu. 

As a values-led organisation, we use the principles of rangatira (leadership), manaaki (respect), wairua (spirituality), kaitiaki (guardianship) and whānau (relationships) to shape how we work and deliver the outcomes in our strategy - Hōkai Rangi (https://careers.corrections.govt.nz/strategy).

Tono ināianei | Apply Now

To apply, please submit a tailored CV and a cover letter describing your motivation for joining the department highlighting relevant skills and experience. Alignment to our kaupapa is critical to our success - we ask that you provide examples which reflect and demonstrate our organisation values. 

Applications for this role close on Thursday 31^st October 2024

It is an exciting time to join us and we continue to seek out talented individuals who are committed to an inclusive, vibrant workplace. We recognise and celebrate the uniqueness of individuals, and that of the collective talent in our whānau.  All applications must be submitted through our careers site to ensure transparency. Applications received via email will not be considered. 

If you want to find out more about a career with us, visit careers.corrections.govt.nz or email our team at careers@corrections.govt.nz.