Administration Support Officer

Mō tēnei tūranga mahi | About this role

Location:  Hutt Hospital

Contract: 12 months fixed-term, part time (32 hours per week)

Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is dedicated to serving all New Zealanders. Through integration and collaboration, we - re building a health system underpinned by partnership, equity, sustainability, whānau-centred care, and excellence. 

About the Role 

We have an exciting opportunity based in our Gynaecology (Women - s Health) Outpatient Department and Fracture Clinic. 

We are looking for someone to provide administration support across our Gynaecology and Colposcopy Outpatient Service and Fracture Clinic. In this role you will provide clerical support to assist with the effective running for the service (data collecting, quality/risk management, auditing and reporting) as well as answering patient enquiries, booking outpatient appointments and scheduling waitlists.

This role works between Monday - Friday and we are willing to negotiate the hours with the successful candidate. You can work the 32 hours across 4 or 5 days a week.

About the Team/Service/ Location 

You will be joining a multi-disciplinary team working in a clinic environment. Outpatients covers various specialities including; Gynaecology, Surgical, Medical, Pre-assessment, ENT, Eyes and Orthopaedics.  We have a happy supportive team who work together to achieve the best outcomes for our people and their families. 

We have some exciting times ahead of us in Gynaecology Outpatients, with new initiatives in Women - s Health; including cervical screening and the colposcopy service

About you 

As an excellent communicator, you will have a positive, enthusiastic, innovative and proactive approach that exudes confidence. You will be team focused and have an adaptable approach to your work.

It is important you have the ability to show sensitivity in different situations as you will be dealing with a wide range of people including members of the public and hospital staff. You will need to have an understanding of the Privacy Act. 

In order to be successful in this role, you will also have:

• Knowledge and experience in an administration role - preferably in the health sector
• An ability to prioritise workload and manage multiple priorities
• Competence in using computers including Excel and Word
• An ability to quickly learn new web based clinical applications as required for the role
• A passion for working in Women - s Health and Gynaecology
• Excellent time management skills
• Experience in working with a multi-disciplinary team
• Excellent cultural awareness and safety 
• Resilience in a very busy environment

Working at Health New Zealand 

Health New Zealand | Te Whatu Ora is - the weaving of wellness - . We're dedicated to ensuring excellent healthcare for the people of Aotearoa/New Zealand. 

Our people are at the heart of everything we do. Health New Zealand are committed to being good employers and honouring our equal employment opportunity obligations. We embrace diversity and welcome application from all people, including all gender identities, ages, ethnicities, sexual orientations, and disability. A workforce that is diverse and inclusive means that we are better positioned to understand and service our community. We are pro-equity health organisation, with a particular focus on Māori, Pacific Peoples, and the Disability Community. 

How to Apply 

To apply please click - apply now. - All applications must be submitted through our online careers - portal by 10th April. If you have any questions about the role, please contact lucy.britland@tewhatuora.govt.nz

We will review applications as received and may proceed with the recruitment process, before the closing date of this advertisement.