Central Hawkes Bay Health Centre - Medical Secretary

Mō tēnei tūranga mahi | About this role

• Hawke’s Bay Fallen Soldier’s Hospital, Central Hawke’s Bay Health Centre
• 12 months Fixed Term, Part-time 40 hour’s per fortnight (0.5 FTE)

Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is committed to building a health system that serves all New Zealanders.

About the Role

We are seeking an experienced and highly organised Medical Secretary to join our dedicated team at the Central Hawkes Bay Health Centre. In this permanent part-time role, you will work 40 hours per fortnight, Monday to Friday, supporting the Outpatient Department (OPD) and Mental Health services. As the Medical Secretary, your primary responsibility will be to accurately transcribe medical notes for both OPD and Mental Health, ensuring timely and precise documentation for healthcare providers. Additionally, you will manage a variety of administrative tasks, including scheduling appointments, maintaining patient records, and coordinating communication between departments. Your role will be crucial in ensuring the smooth operation of daily administrative tasks, allowing our clinical team to focus on patient care.

About the Team/Service/ Location

Within the renal Department, we are committed to delivering excellent healthcare services to our community. You will work closely with a multidisciplinary team of doctors, nurses, mental health professionals, and administrators, providing essential support to ensure that patient records and administrative processes are handled efficiently. Our team values collaboration, professionalism, and mutual support. As part of the wider administrative team, you will play a vital role in ensuring that our department runs smoothly, contributing to the delivery of high-quality care for our patients.

Hawke’s Bay offers excellent work-life balance, sun, beaches, exceptional outdoor adventures, great schools, mountains and skiing close by, wonderful food and stunning wineries, vibrant cities and plenty more to boast about. For more information on living and working in Hawke’s Bay click HERE

About you

To be successful in this role, you will need:

• Extensive experience in transcription, particularly of medical notes, with a strong understanding of medical terminology (experience in transcribing OPD and Mental Health notes is highly advantageous)
• Meticulous attention to detail and accuracy in documentation, ensuring all medical records are completed correctly and promptly
• Strong organisational skills and the ability to prioritise and manage multiple tasks efficiently in a busy healthcare setting
• Proficiency in using office software, including word processing and patient management systems
• The ability to work independently, managing your own workload while also being part of a broader team
• Excellent communication skills, enabling you to liaise effectively with clinical staff, patients, and other departments
• Discretion and confidentiality, especially when handling sensitive patient information
• Previous experience in a healthcare setting or medical administration role is preferred

This role is based at the DHB Health Centre on Wednesday afternoons, all day Thursday and Friday.

Working at Health New Zealand

Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community. We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.

How to Apply

To review the position profile, click HERE To apply please click “apply now.” All applications must be submitted through our online careers’ portal. If you have any questions about the role, please contact Susan Hawken via email on Susan.Hawken@hbdhb.govt.nz

We will review applications as received and may proceed with the recruitment process, before the closing date of this advert.