Experienced Office Manager Needed

We are seeking a highly professional and dependable Office Manager to work with a fun, small and close-knit team based in Onehunga.

There is plenty of variety in the role so no two days are the same, but the core responsibilities lie in providing excellent customer service to external customers as well as collaborating closely with the technicians to ensure timely action and service is provided.

Over and above this, your high attention to detail, in particular with council and building compliance documentation and consents with the ability to manage payable and receivables, general office duties and be health and safety conscious and lead toolbox talks will see you well remunerated for your contribution.

The Company & Role:

With over 20+ years of experience in the supply and installation of Fire Equipment and Services, maintenance, and inspections, inclusive of compliance reports for council you will be key in running a smooth operation.

Office Responsibilities:

• Manage incoming communications via phone or email
• Work with Technicians to organise call outs and maintenance schedules
• Organise dispatch of products to clients and/or through technicians
• Thoroughly check and verify compliance documentation with Auckland Council for submission.
• Attend to payable and receivable functions - creating and paying of invoices, and reconciliations
• Lead Health & Safety meetings every Monday.

To be successful in this role:

• Exceptional time management and detail orientated
• Mature and reliable
• Ability to work autonomously
• High degree of self-discipline and honesty as you will be at the office on your own at times
• Self-managed and motivated
• Experience within the Fire or Trades Industry looked at favourably 
• Computer Savvy - exposure to MYOB and know how on Excel and Microsoft based products
• Appetite to learn and develop.

Qualifications:

• Previous experience in a customer service / office manager role essential
• Competency in using office software - Accounting and Microsoft Suites
• Qualifications reflecting Office Management/Business Administration looked at favourably

Must be able:

• Legally work in New Zealand - (please no time wasters and client is not an accredited employer)
• Must be able to pass a Drug Test
• Be comfortable with Criminal History Checks

Please apply ONLINE ASAP or call us on 092650457 for a confidential chat