Job Description
Mō tēnei tūranga mahi | About this role
Te Haeata/The Opportunity
The Office of the Deputy Secretary Policy leads the planning and performance of the Policy Group. We provide high-level strategic advice and insights, ensuring effective business planning and governance, performance reporting, process improvement, quality policy advice, and the executive machinery of government functions required within a large, complex government agency.
We are looking for a Group Support; a co-ordinator, organiser, problem solver, relationship builder, system improver to join our fast-paced team.
Based in the Office of the Deputy Secretary Policy, the Group Support role plays a crucial role in supporting the wider Policy Group along with the Director of the Office of the Deputy Secretary.
Your key responsibilities in this role will be, but not limited to:
- Coordination of policy quality assurance systems and processes
- Coordination of reporting and contributing to wider process improvements
- Booking venues and organising events
- Managing correspondence and information including that of a sensitive and confidential nature
- Providing secretariat support to internal committees and forums, as needed
- Diary, inbox and calendar management including scheduling internal and external meetings
Ō pūkenga/Skills and Experience
To be successful in the role you will have:
- High degree of computer literacy, including advanced knowledge of MS-suite of products, in particular Outlook, Word, PowerPoint, and Excel, or demonstrated ability to quickly pick up this knowledge. Previous experience with TEAMS and SharePoint a distinct advantage.
- Proven organisational skills and demonstrated experience of being able to consistently reprioritise or triage tasks dependant on the team/unit/groups need, priorities and deadlines.
- Ability to build trusted internal relationships, and maintain an appropriate network of contacts which will assist in the effective day-to-day operation of the Policy Group.
- Demonstrated ability to maintain confidentiality, exercise discretion, judgement, initiative and deal with difficult situations,
- Experience working in either an Executive Assistant/Support role or extensive Personal Assistant experience and ready to take the next step in your career
We are looking for applicants who are comfortable in a fast-paced environment, use their initiative and think ahead. The ideal applicant will have excellent prioritisation capabilities and strong interpersonal skills. You will be a great problem solver, adaptable and will have the ability to communicate effectively with a wide range of stakeholders at all levels.
Mō mātou/About us
At Te Tāhū o te Ture - the Ministry of Justice, we're committed to working together for a fair and safe Aotearoa.
The Ministry's Policy Group is responsible for the provision of all policy-related services to the government, providing well-researched advice on a range of justice related issues. It develops justice and constitutional policy – advising on legislation and supporting our Ministers.
Joining the Ministry of Justice means you will become part of an inclusive organisation that values you and the communities we serve. It's our promise to ensure our workplace is one where our people feel healthy and safe, supported and able to be themselves at work. We value respect as the foundation for building a positive workplace culture and one where diversity is welcomed and celebrated.
Ngā painga o tēnei wāhi mahi/What's great about working here
We offer you a range of benefits to support your wellbeing and help make the Ministry a great place to be. These include:
- 4.4 weeks holiday leave
- flexible working arrangements where possible
- an online professional development portal
- access to a variety of inclusive and proactive networks
See our full range of benefits here.
This role will be based in the National Office although we do support working from home arrangements. We'd be happy to discuss flexibility around hours/days of work.
With a wide range of jobs, you also get the chance to gain a variety of skills and experience while developing your career.
Utu ā-tau/Salary
The starting salary for the Group Support role will be between $58,729 and $80,794, depending on skills and experience.
Tono mai/Apply
To apply, click the Apply button below to be directed to our Careers Website. You can view a detailed position description here, as well as complete an online application form by attaching your CV and cover letter.
Applications close on 2 February 2025.
If you have any questions, please contact recruitment@justice.govt.nz
Follow us on LinkedIn