Judges Personal Assistant

Mō tēnei tūranga mahi | About this role

Judges Personal Assistant (Family Court Associates)
Auckland District Court

Te Haeata/The Opportunity

Are you an organized and efficient individual with excellent administrative and secretarial skills? Do you thrive in a fast-paced environment and possess exceptional attention to detail? If so, we have an exciting opportunity for you to join our team as a Judges Personal Assistant.
In this role, you will provide administrative and secretarial support to District Court Judges and or Family Court Associates. You will be responsible for facilitating effective liaison and communication within the PA judicial support team, handling confidential and sensitive matters, enhancing the Judiciary's capacity to fulfil their judicial duties efficiently.

Key Responsibilities:

• Provide comprehensive administrative support to District Court Judges, including managing their calendars, scheduling appointments, and coordinating meetings/events.
• Organize and maintain electronic and physical files, ensuring that information is accurately documented and easily accessible.
• Handle matters of a highly confidential and sensitive nature with the utmost discretion and maintain strict confidentiality at all times.
• Coordinate support services for visiting Judiciary along with reception tasks/duties.
• Assist judges during court proceedings, including managing case files/documentation, and ensuring all necessary materials are readily available.
• Manage and prioritize incoming communications, including phone calls, emails, and mail, responding or redirecting them as appropriate.
• Assist with ad-hoc support tasks such as stationery orders, word processing/photocopying/scanning and arranging travel logistics.
• Attention to detail when typing/proofreading Reserve Judgements or other documents.
• Act as a liaison between Judges, legal professionals, court staff and other relevant stakeholders.

Ō pūkenga/Skills and Experience

• Proven experience as an administrative assistant, personal assistant, or in a similar role.
• Familiarity with legal terminology and court procedures is highly desirable.
• Proficiency in using office software and tools, including MS Office Suite and document management systems.
• Minimum word processing speed of seventy words per minute.
• Strong organizational skills and the ability to multitask and prioritize effectively in a fast-paced environment.
• Excellent communication skills, both written and verbal, with a keen attention to detail and attentive listening.
• Ability to handle confidential information with integrity and professionalism.
• Flexibility to adapt to changing priorities and work independently or as part of a team.

Experience in a legal or court environment is an advantage.

Mō te tīma/About our Team

At Te Tāhū o te Ture - the Ministry of Justice, we're committed to strengthening people's trust in the law of Aotearoa, New Zealand.

It is our promise to ensure we create a workplace that prioritizes the well-being and safety of our employees, providing support and fostering an environment where everyone can be themselves. Respect is at the core of our values, forming the foundation of a positive work culture that embraces and celebrates diversity. We work as one team to deliver people-centred justice services and ensure access to justice for all New Zealanders.

Judges Personal Assistants report to the Ministry of Justice while taking day to day direction from the Judiciary. Each PA supports approximately 4-5 District Court Judges and or Family Court Associates. As the primary point of contact for the Judges/Family Court Associates and Chambers, you will serve as the frontline representative, ensuring that all interactions reflect our commitment to professionalism and assisting all parties involved.
Join us in our mission to create safer communities, increase trust in the justice system, and maintain the integrity of our constitutional arrangements.

Ngā painga o tēnei wāhi mahi/What's great about working here

We offer you a range of benefits to support your wellbeing and help make the Ministry a great place to be. These include:

• 4.4 weeks holiday leave
• an online professional development portal
• access to a variety of inclusive and proactive networks

See our full range of benefits here.

With a wide range of jobs, you also get the chance to gain a variety of skills and experience while developing your career.

Utu ā-tau/Salary

The appointing salary for this role will be between $58,729 and $80,794 based on skills and experience.

Tono mai/Apply

To apply, click the Apply button below to be directed to our Careers Website. You can view a detailed position description here, as well as complete an online application form by attaching your CV and cover letter.

Applications close on 24 February 2025; however, we will be reviewing CVs as they come in and inviting successful candidates to interview before the close date.

If you have any questions, please contact recruitment@justice.govt.nz

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