Ministerial Co-ordinator

Mō tēnei tūranga mahi | About this role

MINISTERIAL COORDINATOR

Fixed Term to 30 June 2025 (Wellington-based role)

Due to a recent internal promotion, we have an exciting opportunity for a Ministerial Co-ordinator to join the team. This role is the backbone of the team, playing a crucial role in ensuring the smooth operation of our office and helping us achieve our goals. Our ministerial services team is dedicated to innovation, excellence, and public service. 

Ko wai koe | About you

We want you to succeed in this role, and to support you along the way, we're looking for someone with a highly organised, proactive, efficient approach to their work.

Due to the nature of the work and the environment, there is a benefit to having experience in the public sector and understanding of government functions.

Your superpower, and a non-negotiable is the ability to proofread, edit and quality check the work of the team to ensure consistently high standards. 

Speed and accuracy around systems especially Excel is essential. Being able to navigate technology goes without saying.

We work hard to be the best at what we do, so being collaborative, maintaining good relationships, acting with integrity and professionalism, bringing an awareness of and commitment to the Crown-Māori relationship and the principles of the te Tiriti o Waitangi/Treaty of Waitangi are just a few of the attributes that we are looking for.

Mō tēnei tūranga mahi | About this role 

One of the key functions of the Strategy, Governance and Engagement Group (SGE) is the Ministerial Services team.

Within this team, the Ministerial Co-ordinator proactively manages several key tasks that ensures work flows efficiently. These include: 

• Assisting the Ministerial Advisors with the effective, secure and timely flow of responses to OIA and Privacy Act requests, Ministerial Correspondence, Proactive Release and Written Parliamentary questions.
• Managing, triaging and co-ordinating the DPMC Ministerial Information mailbox.
• Collating information and producing regular reports for Ministerial Services
• Providing general administrative support across the SGE Group.

For a more detailed description, click through to the JD attached.

Ta matou e tuku | What we offer

We're a delivery-focused organisation and we pride ourselves on the quality of our people.  We understand the importance of fostering a working environment where everyone feels empowered, valued and engaged.

• A competitive salary range of $68,348 - $72,145 p/a (including Kiwi Saver contributions), plus benefits package.
• Office space close to bus and train connections, Wellington CBD.
• The chance to be part of a team that promotes diversity and inclusion and fosters a positive and collaborative work environment.
• All roles are flexible by default in meeting the needs of our people, teams, the department and our stakeholders, with a positive work life balance encouraged.

Security Requirements | Ngā Whakaritenga Haumarutanga

To be eligible for this position, you must have been a NZ citizen for at least 10 years. Alternatively, you must hold NZ Permanent Residence or hold a current NZ Residency Class Visa and have been a citizen of UK, USA, Canada or Australia for at least 10 years. To find out more check your eligibility for a SECRET security clearance.

Me pehea te tono | How to apply

We invite applications from candidates of all backgrounds and experiences. If you would like to be considered for this role, please apply online. Ideally we are looking for a mid October start date.  We look forward to reviewing your application.

Applications close at 8pm, Wednesday 18 September.