Ministerial Services Coordinator

Mō tēnei tūranga mahi | About this role

• A dynamic and engaging role within a supportive, small team.
• A stimulating and varied work environment where your ideas are valued.
• Full time, permanent position based in Wellington's CBD

Kōtahi anō te kaupapa, ko te oranga o te iwi | There is only one purpose to our work: the wellness and wellbeing of people. 

Ngā kawenga | About the role

As the Ministerial Services Coordinator, you will ensure the smooth management of our official correspondence systems. Your responsibilities will include tracking ministerial, parliamentary, and other official communications, generating performance reports, and monitoring and triaging our enquiries inbox. You will log requests and other correspondence, identify points of escalation, while also engaging with our stakeholders and the community, to ensure timely and effective responses.

You will also support the team with a variety of administrative tasks such as data entry, managing group emails and recommending process improvements to enhance overall efficiency in this dynamic and supportive environment.

Ngā pūkenga me ngā wheako | Skills and experience

Submit your application online and include highlights and examples as to how you meet the below requirements:

• The ability to think quickly, and assess, identify, and escalate risks appropriately.
• Capable of managing multiple tasks, prioritising and meeting deadlines.
• Capable of taking the initiative and adapting to evolving challenges.
• Exceptional attention to detail, ensuring accuracy when handling sensitive and confidential information.
• Excellent written and interpersonal skills, comfortable with managing and communicating challenging information.

Utu ā-tau | Salary

The midpoint of the salary range is $67,988 and the full range (85%-120%) is $57,824 - $81,586. Appointment and remuneration will reflect skills and experience relevant to the role.

Ko wai mātou | About us

Ara Poutama Aotearoa is a name that has been gifted to us and is our commitment to improving the oranga and safety of the people, whānau, and that of the communities we serve across the motu.

As a values-led organisation, we use the principles of rangatira (leadership), manaaki (respect), wairua (spirituality), kaitiaki (guardianship) and whānau (relationships) to shape how we work and deliver the outcomes in our strategy - Hōkai Rangi (https://corr.nz/hr).

We welcome applications from disabled and neurodiverse communities, all cultures, faiths, and rainbow communities, as we appreciate the richness of experience that diversity brings to our organisation. We strive to make our recruitment process fair and inclusive, and we encourage applicants to discuss reasonable accommodation with us if required at careers@corrections.govt.nz.

Tono ināianei | Apply Now

If you have any questions, please contact:  Sarah.Newbold@corrections.govt.nz

To view the job description, click 'apply' and you will be taken through to our careers site, where you can view this.

To apply, please submit a tailored CV and a cover letter describing your motivation for joining the department highlighting relevant skills and experience. Alignment to our kaupapa is critical to our success - we ask that you provide examples which reflect and demonstrate our organisation values. 

Applications close on: Sunday the 23^rd of February 2025.

All applications must be submitted through our careers site to ensure transparency. Applications received via email will not be considered. 

If you want to find out more about a career with us, visit careers.corrections.govt.nz or email our team at  careers@corrections.govt.nz.