Office Coordinator

Purpose led not for profit offering a role with excellent flexibility to manage your hours around your week.

The organisation
  
Working for a not for profit organisation, this community is diverse, inclusive, egalitarian and welcoming. With 200 members of all ages they  hail from across the globe. They are led by a committed Board of Management and have a few part-time employees. They have heaps of dedicated volunteers, and have regular events and activities in their cosy space in central Auckland.
  
The role
  
Reporting to the President of the Board of Management you will be responsible for;

• Meet regularly with each employee to set goals and objectives, and review activities
• Liaise with the President of the Board of Management, and Committee Chairs to ensure all work is aligned to priorities, mission and vision
• Manage employee contracts, records of hours worked, and holiday shut-down
• Act as the first point of contact with the community, students and representatives of outside organisations
• Answer telephone when in office, regularly check phone messages and return calls or forward to appropriate person, follow up as needed
• Check office email regularly and return emails or forward to appropriate person, follow up as needed
• Satisfy random requests for information or assistance from members
• Manage maintenance and security of the building; maintain regular office hours so that tradespeople and cleaners can be let in and out as needed
• Ensure bills are paid on time (water, electricity, internet, etc.)
• Order and purchase items for the Office
• Review office processes and procedures, and make recommendations to the Board and/or Executive  

About you  

• Computer skills, specifically, expertise with Microsoft Word and Excel, Google Drive and Gmail, Zoom and Doodle; willing to learn Infoodle, their new membership management system
• Attention to detail and accurate note-taking
• Good time management skills and meets deadlines
• Takes initiative, takes responsibility for own work
• Good communication skills, respectful, works well as part of a team

What’s in it for you  

• An opportunity to work with a diverse group of people that play n extremely important part in their community
• Meaningful, values based work
• 12 hours per week with flexible working arrangements. Or, 16 hours per week if you have accounts admin experience

We recognise that neurodiversity is critical to a healthy, successful workplace. Our role is to uncover and advocate strengths via a psychologically safe recruitment experience. So, if a typical recruitment process doesn’t bring out your best, let us know. We want you to shine, not shy away.  
  
Next steps 
 
Apply here with a CV in MS Word. You’ll need to hold NZ citizenship, residency, or have already secured a valid visa. Want to discuss your suitability further? Find me via our website.
  
We understand some job seekers choose not to apply if a role isn’t a 100% match. We’d encourage you to apply anyway or send us your details. If this isn’t right something else might be. 

A bit about Craig, who's recruiting this role
  
In an industry that’s famous for talking, Craig likes to listen. Listen to what is important to you so he can help you to achieve your career goals.  Outside of work you’ll find him spending time with his wife and two boys, riding his bike and watching grown men in red shirts chasing a round ball about on TV!

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