Office Manager

About the Role:

We are seeking an experienced Office Manager to join our dynamic Project Management team in New Zealand. In this pivotal role, you will oversee the daily office operations, coordinate project activities, manage administrative processes, and ensure the efficient running of the office to support successful project delivery.

As a key point of contact for project teams and vendors, you’ll be involved in budgeting, cost control, supplier management, HR-related tasks, and ensuring that all office systems and documentation are up-to-date and accurate.

Key Responsibilities:

• Coordinate project-related contractual agreements, budgeting, and cost control processes.
• Develop, implement, and enforce office policies and procedures for maximum efficiency.
• Manage procurement, purchase orders (POs), invoicing, and supplier performance.
• Support HR processes including hiring, training, and performance management.
• Work closely with the accounting team to ensure accurate financial reporting and compliance.
• Oversee office equipment maintenance and vendor management.
• Assist with contract documentation, dispute resolution, and permitting needs.
• Maintain accurate project records, manage site visits, and assist with deliveries.
• Prepare monthly project reports and reconcile accounts.
• Coordinate meetings, travel arrangements, and other office-related activities.
• Proactively resolve any site issues or logistical challenges to ensure project deadlines are met.
• Provide administrative support for the construction team and work with the logistics department on transportation-related tasks.

Skills & Experience:

• Bachelor’s degree in Business Administration, Construction Management, or related field preferred.
• Minimum 3 years of office management experience, ideally within the construction industry.
• Strong organizational, communication, and interpersonal skills.
• Attention to detail, accuracy, and the ability to prioritize and meet deadlines.
• Experience with purchasing, cost administration, and contract management.
• Familiarity with accounting software (Oracle, SAP) and MS Office (Word, Excel, PowerPoint).
• Ability to work independently and as part of a team.
• Valid driver’s license and the ability to operate a vehicle safely.

Opportunity to work in a fast-paced, rewarding environment with a supportive team.

You must be a New Zealand Citizen or Resident to apply for this role. We will close this advert when we have found the perfect fit for this position, so dont hesitate to apply here online or for more details please contact Peter on 027 441 9300