Job Description
Mō tēnei tūranga mahi | About this role
Your day-to-day:
- Provide ongoing support to Project & Programme Managers by coordinating meetings, taking minutes, and preparing reports.
- Create and manage new Project sites on SharePoint and Confluence during the initial phase.
- Lead the organization of weekly and monthly BTO meetings, including setting agendas and producing detailed minutes.
- Follow guidelines to produce comprehensive Project Closure Reports for all completed projects.
- Implement communication strategies to keep stakeholders informed and engaged throughout the project lifecycle.
- Assist the Head of BTO with the coordination of the fiscal year planning cycle, ensuring alignment with strategic goals.
- Collaborate with the BTO Analyst to develop and report on the Celoxis roadmap, ensuring accurate tracking of project progress.
- Regularly update content and identify improvements to maximize the value of BTO SharePoint and Confluence sites for key stakeholders.
- Compile and produce the BTO Monthly Report and the EPG Report, ensuring accurate and timely information dissemination.
- Oversee the BTO Resource Planner, Kanban, and Shared Calendar to ensure efficient resource allocation and task management.
- Build and maintain strong relationships with internal and external stakeholders, setting realistic goals and timeframes for project completion.
We look forward to welcoming a proactive and detail-oriented coordinator to our team!
A bit about you:
- Minimum of three years' experience in a project management office or technology/business change environment.
- Proven ability to work across various business divisions with excellent presentation and communication skills.
- Strong organizational skills, attention to detail, and ability to drive initiatives forward.
- Proactive, results-oriented, and customer-focused approach to delivery.
- Experience with standard office products and communication tools like Excel, Word, PowerPoint, Teams, and Slack.
- Proven experience in stakeholder engagement with divisions including IT, Operations, Marketing, Retail, Finance, and external suppliers.
- Experience in delivering projects based on Agile methodology is desired.
- Relevant tertiary qualification or equivalent work experience.