Job Description
Mō tēnei tūranga mahi | About this role
The opportunity:
Hon. Simon Watts, Minister of Climate Change, Minister for Energy, Minister of Local Government and Minister of Revenue is seeking a self-motivated and detail-oriented Administrator to join his office as a Private Secretary. Working in the heart of the government, you will join a tight knit and trusted team who support the Minister as part of the 54th Parliament.
As a Private Secretary - Administration, your new role will see you provide a range of administrative support to Minister Watts and his team. In your new role, you will be the 'face of the office' greeting visitors as they arrive, you'll help respond to a range of queries via email and over the phone, and in general will provide critical support to the team and Minister in keeping things running smoothly. You could expect to draft and respond to Official Information Act Requests, support with written and oral Parliamentary questions, and support with Ministerial correspondence. Your role will include helping manage the Minister's diary, planning and booking travel, and keeping the Minister informed of news from their Electorate office. Your position will also involve process-driven administrative tasks such as logging invitations and meeting requests, hard-copy correspondence, and responding to stakeholders' requests and invitations.
This is an events-based position based on the parliamentary term. The salary band range for this role is $71,767-$89,310 per annum, with starting salaries reflecting relevant skills and experience, as well as internal parity.
What skills or experience would I need to be successful?
If you are an experienced administrator who is looking for a unique and meaningful role and can bring some of the below, we would love to hear from you!
- Demonstrated experience providing administration, secretarial, and/or reception services
- Experience or interest in Minister Watts portfolios would be advantageous
- Proficiency in Microsoft programmes, you will bring your speedy typing skills and a critical eye for detail
- A good sense of humour with the ability to have a laugh and work both closely with your team and autonomously as needed
- An ability to work and problem solve at pace, with maturity, proactiveness and a high level of resilience
- An understanding of the machinery of government, OIAs, and Written or Oral Parliamentary questions would be advantageous.
Interested? Apply today!
Please note applicants must be permanent residents or NZ Citizens and are required to obtain and maintain a national security clearance at a confidential level or above. Please assess your eligibility status using the Protective Security Requirements tool found here: https://www.protectivesecurity.govt.nz/personnel-security/clearances/eligibility-tool/
Applications close Sunday 13 April 2025 however we will be assessing and interviewing suitable applicants throughout this period - early applications are encouraged. For more information, please contact Ministerial.Resourcing@dia.govt.nz
To review the full job description, please click here.
About us
Ministerial Resourcing is the team within the Department of Internal Affairs (DIA) responsible for ensuring Ministers' offices are suitably resourced with a range of highly skilled staff, who, in turn, provide a high level of support to the Minister, and ensure the smooth day to day running of their office.
As a Ministerial office staff member, you will be employed by DIA and supported by our dedicated team of Portfolio Managers. Our purpose is to serve and connect people, communities and Government to build a safe, prosperous and respected nation. In other words, it's all about helping to make New Zealand better for New Zealanders.