Records Management

Utilise your record management experience in physical and digital data management in an approximately 5-week temporary position for a NZ organisation

About the Company:
 
A large, reputable New Zealand organisation focused on improving health outcomes and supporting diverse communities. Who value innovation, collaboration, and excellence in delivering equitable care

About the Role:
  
As a Document Specialist, you will ensure records are managed, classified, and disposed of according to compliance standards. This role requires you to use your expertise in the records lifecycle, metadata tagging, and disposal authorities to keep our records system accurate and efficient.

Key responsibilities include:

• Managing the transfer of archived materials, working with both physical and digital records
• Reviewing and updating the descriptions and classifications of records
• Physically inspect some boxes to accurately identify and classify their contents.
• Analyzing and manipulating large volumes of data from hundreds of thousands of records, many of which are over 25 years old
• Classifying records based on their content to determine if they should be kept or deleted according to the Public Records Act

Benefits:

• Potential immediate start temporary position for approximately 5-weeks
• A supportive manager who prioritizes employees health and safety
• An opportunity to top up the savings before Christmas and the summer period
• Opportunity to build experience in public sector records management
• An inclusive team that values collaboration and a positive work environment

About You: 

• Proven records management experience in both physical and digital data management.
• Ideally hold a valid Full New Zealand Drivers License as you may be required to drive between the office and multiple storage sites through Central, South and East Auckland
• Strong Excel skills and ability to navigate a variety of technical platforms and systems both old and new
• A working knowledge of the records lifecycle, the Public Records Act, GDA and FDA, classification and categorisation
• Knowledge and understanding of the Disposal Authorities for public health and state sector agencies
• Ability to identify and understand the differences in treatment of active, inactive, high value and high risk records and archival material

We recognise that neurodiversity is critical to a healthy, successful workplace. Our role is to uncover and advocate strengths via a psychologically safe recruitment experience. So, if a typical recruitment process doesn’t bring out your best, let us know. We want you to shine, not shy away.  
  
Next steps:
 
Apply here with a CV in MS Word. You’ll need to hold NZ citizenship, residency, or have already secured a valid visa. Want to discuss your suitability further? Find me via our website.
  
We understand some job seekers choose not to apply if a role isn’t a 100% match. We’d encourage you to apply anyway or send us your details. If this isn’t right something else might be. 
  
A bit about Dakota, who's recruiting this role:
 
Packed with a passion for helping people and a love for all things analytical, recruitment and Dakota are two peas in a pod. Outside of work, you’ll find me in the outdoors, be it running, surfing, snow sports - the only exceptions being coffee, burgers and my dog Rooplestiltskin.