Job Description
Mō tēnei tūranga mahi | About this role
Our Vision - Preventing Harm, Saving Lives, Securing our Future.
Our values are about who we are as individuals, and the behaviours we expect from each other, in and outside Maritime NZ.
Care | Kia Tika - We care for each other and do the right thing
Connect | Kotahitanga - We unite in a common purpose
Courage | Kia Māia - We are brave, capable and confident
Mō tō mātou Rōpū | About the team
This role will support two different teams, but will be part of the General Regulatory Operations (GRO) team who support, encourage and require compliance with safety, environmental and health and safety at work regulations.
While undertaking these core activities the GRO teams also increase MNZ's understanding on the causes and drivers of non-compliance, and utilises this information in order to increase the effectiveness of our education, engagement and enforcement efforts.
You will also work closely with our HSWA Regulatory Operations team who provide expert delivery, leadership and HSWA specialist advice to enable Maritime NZ to achieve excellence in delivering its functions as a designated HSWA regulator.
Te tūnga | The role
As the Support Coordinator you'll be the key relationship between the Hub Office and its associated satellite offices. You'll support the General Regulatory Operations Managers associated with the Hub and the Manager HSWA Regulatory Operations to ensure the teams and functions run smoothly and that a positive, safe, inclusive and collaborative working culture exists within the Hub.
You'll be the first point of contact for the general public and our external stakeholders providing them with first class customer service and will be the go to person for all Hub related matters including emergency response situations affecting the Hub Office while co-ordinating Hub related activities as required.
Day to day you'll be providing administrative support to the Managers (GRO and HSWA), Maritime Officers, Maritime Inspectors and HSWA Specialists, and general office management and administration activities to the wider team and hub staff as needed. You will also collaborate closely with Hub Coordinators from other regions while sharing ideas for system and process improvements.
As part of your support role to the HSWA team, you'll create and complete HSWA inspection files and quality control to ensure there is consistency in reports and also co-ordinate the management and monitoring of the Personal Protective Equipment.
Nōu te rourou | What you bring
- Proven experience and success in an administrative role supporting Managers and teams
- Highly organised, good time management and attention to detail
- Strong customer focus with the ability to build rapport and maintain relationships with internal and external stakeholders
- Sound working knowledge of MS Office products (Outlook, Word, Excel, PowerPoint) and experience using in-house systems with a high level of competency
- Experience in formatting documents & templates, writing minutes & agendas and scheduling meetings in Outlook
- Experience with records and document management systems
- Exposure to working with budgets & accruals and tracking monthly spend
- Flexible can do attitude with a high degree of self-motivation, initiative and the ability to take an idea from concept to delivery
Mōu | For you
Maritime NZ recognises and respects te Tiriti o Waitangi and we are committed to working with Māori to build strong, meaningful and enduring relationships to achieve mutually beneficial outcomes.
We aim to be a workplace where everyone feels valued, supported with a sense of belonging. We encourage our people to actively contribute to our workplace culture where we all thrive and authentically live our values.
Upon joining us you'll receive a full range of benefits including Income Protection and Life Insurance so check out our full range on our careers page to find out more about why we love working here.
Salary range $72,540 - $96,429 depending on skills and experience + superannuation.
Applications for this role close Sunday 20th October 2024.
This role is based in Tauranga with some occasional travel required to other MNZ offices. Please also note that you must have the legal right to live and work in New Zealand to be considered for this role.
If you have any questions please e-mail careers at careers@maritimenz.govt.nz.