Team Administrator/Development Support Officer

The Ministry acts in the world to build a safer, more prosperous and more sustainable future for New Zealanders.

Kia hangai ake e te Manatu he ao-haumaru, ao-tonui, ao-pumau, ki te oranga tonutanga mo Aotearoa whanui.  

• Dynamic, diverse and fast paced role in a complex and global organisation
• Friendly, open and supportive team
• Permanent + 6 months Fixed Term - Wellington based

At MFAT you can create a meaningful administration career, one that grows and evolves as you do.

Kōrero mō te tūranga - About the role

We have an opportunity for full-time and fixed term to June 2025 Team Administrator / Development Support Officer positions available within our Pacific and Development Group.

This position is a role where you will have the opportunity to grow, evolve, learn new skills and do work that matters. Reporting to the Team Leader, Business Services you will be responsible for providing a range of administrative and business support services to the managers and professional staff within the Pacific and Development Group. This exciting and varied role will see you involved in a wide range of customer service and administrative tasks including:

• financial administration
• information and database management
• correspondence
• travel and event coordination
• diary management and meeting coordination 
• contract support
• arranging Transfers to our High Commissions/Embassies

For more detail you can obtain a copy of the position description by clicking here.

The appointment range is $63,542 to midpoint $70,602 total remuneration, inclusive of our 3% KiwiSaver employer contribution depending on your level of experience.  

Mā‎ wai te mahi nei? – Who are we looking for?

We are looking for a skilled Team Administrator with a can-do attitude to support our work leading New Zealand’s offshore humanitarian work and our development and humanitarian partnerships with multilateral organisations and New Zealand NGOs.

Roughly 40-50 per cent of the Team Administrator role supports the Divisional Manager with diary management, divisional budgeting, tracking and reporting, high level visits, and other activities that underpin the effective operation of the division.

The other 50-60 percent of the role is focussed on supporting the Division’s Humanitarian team to deliver fast and effective humanitarian responses to international emergencies.  This includes assisting the team to maintain the Ministry’s humanitarian ready response capabilities (including maintaining a roster of trained after hours duty and response staff, supporting annual training and exercises, and maintaining a library of up to date standard operating procedures and our deployment kit).  During emergency responses, the role leads our Emergency Coordination Centre support function, helping to ensure the team can move seamlessly from BAU to emergency response and training other Team Administrators to perform this function.

You will be an experienced, highly organised and motivated administrator with strong budget management, relationship and influencing skills.  You will be comfortable and adept at working in fast paced situations at times. There will on occasion be a need to work outside normal hours and this will be remunerated in line with Ministry policy. We would love to hear from you if you are an experienced administrator with the following:

• Experience providing administrative support and customer services.
• The ability to work with a range of software applications and administrative and financial corporate data systems, including word processing, databases, electronic file management systems and presentations.
• The ability to juggle tasks with numerous stakeholders and competing priorities with a calm and friendly approach.

We're not all about the technical skills though. Your passion, motivation and focus with the ability to deliver to customer deliverables in a fast-paced environment are key in our team! As is your attention to detail, use of initiative, proactivity and problem solving skills.

Ideally you will also have a good understanding of tikanga (Māori customs and protocols), with the ability to weave te ao Māori (the Māori worldview) into your work. If you are just starting on this journey that’s OK too – as long as you have a willingness to learn and a desire to develop your cultural capability.  As a Te Tiriti o Waitangi partner, this is important to us and we offer training and support. 

Ngā hua o te mahi i te Manatū Aorere - Why MFAT?

We are committed to a focus on leadership, talent, training and development, and flexible work options.  Check out our benefits page to find out more about why we love working here.

MFAT is Rainbow Tick accredited. We value diversity and are committed to providing an inclusive culture where everyone feels supported, valued, and a sense of belonging.  We welcome applications from people from a diverse range of backgrounds. 

You can find out more about our staff networks and our Diversity and Inclusion Strategy here

Mō mātou - About us

Our people represent New Zealand on and offshore, and in doing so make New Zealanders safer and more prosperous.  By building connections with and influencing other countries and international institutions, we advance New Zealand’s interests and pursue New Zealand's values.  We provide advice to the Government on the implications for New Zealand of what is happening in the world.

Me pēhea te tuku tono - To Apply/Interested?

Apply online today with your CV and cover letter.

Should you have any questions, please email: shaana.tekere@mfat.govt.nz

To be considered for this position at Ministry of Foreign Affairs and Trade you must be a NZ citizen or Permanent Resident. 

You must be able to obtain and maintain a Confidential security clearance. Ordinarily, to obtain this level of clearance candidates must have sufficient checkable background in countries where meaningful and reliable checks can be undertaken. Where requisite checks are unable to be made, the candidate application may not be able to be progressed.

Use this online tool to self-check your eligibility for a Confidential clearance. Please note that this tool is not part of the formal security clearance process: http://www.protectivesecurity.govt.nz/eligibility-tool

Please Let us know if you need any support or have any access requirements that will help you through the recruitment process.

Applications close at midnight on Monday, 18 November 2024.

Please note: This is not a Foreign Policy/diplomatic role.  This is a ‘Corporate’ role (known here as a Specialist role) based in central Wellington, NZ.

While it is not usual for specialist staff to be ‘posted’ outside of NZ, from time to time a specialist role overseas becomes available at one of our embassies, high commissions, missions or consulates. To be considered for one of these positions you would need to apply and be considered via a competitive recruitment process.

If you do have an interest in an MFAT foreign policy/diplomatic career, you would be welcome to apply for this either via our graduate recruitment or mid-level foreign policy recruitment campaigns.