Team Administrator

The Ministry acts in the world to build a safer, more prosperous and more sustainable future for New Zealanders.

Kia hangai ake e te Manatu he ao-haumaru, ao-tonui, ao-pumau, ki te oranga tonutanga mo Aotearoa whanui.  

Team Administrator, Multilateral and Legal Affairs Group

• Provide support and assistance to the Climate, Antarctic and Environment Division (CAE)
• Involvement with climate change diplomacy, environmental issues and international negotiations
• Report directly to MLG’s Team Leader, with oversight from the Group Business Manager (GBM)
• Interact with other colleagues in key MLG divisions: Legal, Consular, Corporate Legal, Protocol (and Visits/Events), United Nations HR and Commonwealth (including our New York post)
• 12 Month Fixed Term Opportunity

You’ll work closely with a couple of senior admin managers; pick up some tips, tricks and new skills; be involved with important and interesting issues; and work with experienced and friendly colleagues.  

Please note this opportunity is 12 months fixed term.

Kōrero mō te tūranga - About the role  

• Administrative and operational support (working closely with the CAE leadership and staff)
• Financial management (including preparation and oversight of the divisional budget and expenditure variance reporting)
• Event and visits management (assisting with organisation of events and travel bookings)
• HR support, including helping recruitment and induction of staff

While this role currently supports the Climate, Antarctic and Envrionment Division, you may also be required to support other divisions depending on business need.  

For more detail you can view a copy of the position description here.

The full salary range for this role is from $57,656 to $73,671 total remuneration, inclusive of our 3% KiwiSaver employer contribution. Appointment within the range will depend on skills and experience.

Mā‎ wai te mahi nei? – Who are we looking for?

We’d like to hear from you if you are an experienced administrator with the following skills and experience:

• Well-developed planning and organisational skills, including accuracy and attention to detail
• Strong relationship management and networking skills
• Ability to anticipate issues and problems, to think beyond an immediate issue to consider longer term implications and to clearly identify what needs to be done
• Demonstrate integrity, discretion and an ethical approach

Ideally you will also have a good understanding of tikanga (Māori customs and protocols), with the ability to weave te ao Māori (the Māori worldview) into your work. 

If you are just starting on this journey that’s okay too – as long as you have a willingness to learn and a desire to develop your cultural capability.  As a Te Tiriti o Waitangi partner, this is important to us and we offer training and support. 

Ngā hua o te mahi i te Manatū Aorere - Why MFAT?

We are committed to a focus on leadership, talent, training and development, and flexible work options.  Check out our benefits page to find out more about why we love working here.

MFAT is Rainbow Tick accredited. We value diversity and are committed to providing an inclusive culture where everyone feels supported, valued, and a sense of belonging.  We welcome applications from people from a diverse range of backgrounds. 

You can find out more about our staff networks and our Diversity and Inclusion Strategy here

Mō mātou - About us

Our people represent New Zealand on and offshore, and in doing so make New Zealanders safer and more prosperous.  By building connections with and influencing other countries and international institutions, we advance New Zealand’s interests and pursue New Zealand's values.  We provide advice to the Government on the implications for New Zealand of what is happening in the world. 

Me pēhea te tuku tono - To Apply/Interested?

Apply today with your CV and cover letter.

For any questions about the role, please email recruitment@mfat.govt.nz

• To be considered for this position at Ministry of Foreign Affairs and Trade you must be a NZ citizen, or Permanent Resident. 
• You must be able to obtain and maintain a Confidential security clearance. Ordinarily, to obtain this level of clearance candidates must have sufficient checkable background in countries where meaningful and reliable checks can be undertaken. Where requisite checks are unable to be made, the candidate application may not be able to be progressed.
• Use this online tool to self-check your eligibility for a clearance . Please note that this tool is not part of the formal security clearance process: http://www.protectivesecurity.govt.nz/eligibility-tool

Please Let us know if you need any support or have any access requirements that will help you through the recruitment process.

Applications close at midnight on Friday 11th October, 2024.

Please note: This is not a Foreign Policy/diplomatic role.  This is a ‘Corporate’ role (known here as a Specialist role) based in central Wellington, NZ.  

While it is not usual for specialist staff to be ‘posted’ outside of NZ, from time to time a specialist role overseas becomes available at one of our embassies, high commissions, missions or consulates. To be considered for one of these positions you would need to apply and be considered via a competitive recruitment process.

If you do have an interest in an MFAT foreign policy/diplomatic career, you would be welcome to apply for this either via our graduate recruitment or mid-level foreign policy recruitment campaigns.