Team Administrator

The Ministry acts in the world to build a safer, more prosperous and more sustainable future for New Zealanders.

Kia hangai ake e te Manatu he ao-haumaru, ao-tonui, ao-pumau, ki te oranga tonutanga mo Aotearoa whanui.  

Team Administrator

• Do you have initiative, great communication skills and an eye for detail?
• Want to support a diverse, fast-paced, high performing team?

Join us and work in a collaborative environment where your career and development is a priority.  This 12-month fixed-term role in our Deputy Chief Executive-Policy Group provides a solid foundation in administrative skills that can open doors to a variety of corporate career pathways.

Kōrero mō te tūranga - About the role  

The Team Administrator role provides a broad range of administrative support, including:

• Financial administration
• Information and database management
• Correspondence and diary management
• Meeting, event and travel coordination

For more detail you can view a copy of the position description here.

The salary range for this role is $57,656 to midpoint $64,062 total remuneration, inclusive of our 3% KiwiSaver employer contribution.

Mā‎ wai te mahi nei? – Who are we looking for?

We’d like to hear from you if you have the following skills and experience:

• A strong customer focus,with outstanding interpersonal and communication skills
• Natural planning and organisation skills, including ability to prioritise tasks effectively and work under pressure
• Excellent attention to detail
• Technical skills and confidence using the MS Office suite and other administrative systems

Ideally you will also have a good understanding of tikanga (Māori customs and protocols), with the ability to weave te ao Māori (the Māori worldview) into your work. 

If you are just starting on this journey that’s OK too – as long as you have a willingness to learn and a desire to develop your cultural capability.  As a Te Tiriti o Waitangi partner, this is important to us and we offer training and support. 

Ngā hua o te mahi i te Manatū Aorere - Why MFAT?

We are committed to a focus on leadership, talent, training and development, and flexible work options.  Check out our benefits page to find out more about why we love working here.

MFAT is Rainbow Tick accredited. We value diversity and are committed to providing an inclusive culture where everyone feels supported, valued, and a sense of belonging.  We welcome applications from people from a diverse range of backgrounds. 

You can find out more about our staff networks and our Diversity and Inclusion Strategy here

Mō mātou - About us

Our people represent New Zealand on and offshore, and in doing so make New Zealanders safer and more prosperous.  By building connections with and influencing other countries and international institutions, we advance New Zealand’s interests and pursue New Zealand's values.  We provide advice to the Government on the implications for New Zealand of what is happening in the world. 

Me pēhea te tuku tono - To Apply/Interested?

Apply today with your CV and cover letter.

For a confidential discussion please email Deborah Reedy at Deborah.reedy@mfat.govt.nz.

To be considered for this position you must be a New Zealand Citizen or Permanent Resident and able to obtain and maintain a NZ Government National Security clearance at Confidential level.

Use this online tool to self-check your eligibility for a Confidential security clearance. Please note that this tool is not part of the formal security clearance process:

http://www.protectivesecurity.govt.nz/eligibility-tool

Let us know if you need any support or have any access requirements that will help you through the recruitment process.

Applications close at midnight on Sunday 20 October 2024.

Please note: This is not a Foreign Policy/diplomatic role.  This is a ‘Corporate’ role (known here as a Specialist role) based in central Wellington, NZ.  

While it is not usual for specialist staff to be ‘posted’ outside of NZ, from time to time a specialist role overseas becomes available at one of our embassies, high commissions, missions or consulates. To be considered for one of these positions you would need to apply and be considered via a competitive recruitment process.

If you do have an interest in an MFAT foreign policy/diplomatic career, you would be welcome to apply for this either via our graduate recruitment or mid-level foreign policy recruitment campaigns.